Course creation and publishing workflow

 

Preparing a course

Follow these steps to create and set up a new course:

1. Go to My Learning (from the command bar or your profile menu).

2. Click Create course and select your language (if your organization supports multiple languages).

3. The new course appears in the Drafts area. Click the course to open it.

4. In the Course content tab, add and organize your learning materials:

   • Create lessons and tests. Learn more about tests

   • Add modules such as resources, people, or featured communities. Learn more

   • Customize the layout and upload a cover image

5. In the Participants tab, enroll learners (if the course is mandatory). 

6. In the Settings tab, adjust edit rights to include any collaborators.

 

Publishing a Course

You can make as many edits as needed while a course is in draft. When the course is ready to go live, click Publish course.

Notifying Participants

If participants are enrolled, they’ll receive an in-app and mobile notification when the course is published. (No email notification is sent.)

 

 

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Updating a published course

You can update a published course at any time. The effect on participants depends on what you change.

Scenario A: Updating or adding lessons or tests

You can:

• Edit an existing lesson or test, then publish it.

• Add a new lesson or test, then publish it.

You can save your edits as drafts and publish them later. To view draft units, open the Learning units module and click Edit — draft items will be clearly labeled

Important: Impact on Participants’ Progress

• Scenario A1. Editing an existing lesson or test:
  Does not affect participants’ progress. Learners who completed the unit keep their completion status.

• Scenario A2. Adding a new lesson or test:
  Affects progress. The new unit appears as not completed for all participants.
  Example: In a 4-lesson course, adding a 5th will change progress:

  • Participants still in progress (e.g. 3/4) will now show 3/5 (60%).

  • Participants who had completed the course will move back to In progress and show 4/5 (80%)
    Tip: To avoid this, you can remove completed participants before adding new lessons.

• Scenario A3. Removing a lesson or test:
  Also affects progress, but in reverse. Removing a unit increases participants’ progress — for some, it may automatically mark the course as completed.

 

Scenario B: Updating other course Content

Changes such as:

• Editing the title, cover image, or layout

• Reordering units

• Adding, removing, or rearranging modules

…are saved instantly and have no impact on participants’ progress.
You do not need to re-publish the course for these updates.

 

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Other Course Workflow Actions

Duplicate learning units

1. Edit the unit (lesson or test) you want to duplicate.

2. Click the More menu and select Duplicate.

3. You’ll be taken to the new copy (the title will include “(Copy)”).

Note: For published courses, the same progress consequences described in Scenario A2 apply.

 

Delete learning units

1. Edit the unit you want to delete.

2. Click the More button on the top-right corner and select Delete, then confirm.

Note: For published courses, progress changes described in Scenario A3 apply.

 

Delete courses

1. Open the course (draft or published) you want to delete.

2. Click the More menu and select Delete, then confirm.